Meak Productions, Inc.
GENERAL CLIENT POLICIES AND PROCEDURES ONLINE
The Meak Productions Client Policies & Procedures is created for all
New & Current Clients or Customers for the purpose of understanding the
Terms of Agreement related to doing business with, or buying products and
services from, any or all divisions and subsidiaries of Meak Productions, Inc.
Each description is detailed according to the perspective division,
department or subsidiary rendering the specified product or service.
The Main purpose of our policies is to provide our clients with all
guidelines, warranties, and liability information related to purchasing from or
doing business with the Company and/or its subsidiaries. This is to avoid any misunderstandings and /
or discrepancies where it relates to job performance and products &
services rendered by the Company.
Upon accepting and / or signing any Invoice for Products & Services
rendered, Client Application, Bid / Contract Proposals, Vendor Registration
Form and / or Sales Receipt, all clients agree to the policies and procedures
written in this agreement.
Any additional Contracts, RFP’s, Proposals, and Bids prepared and
submitted by the Company for services rendered are governed by these policies
and procedures unless otherwise stated in the contract(s) or written legal
documents.
Under this agreement, the Client hear by release and fully discharge Meak
Productions, Inc., its Officers, contractors, associates, members, artists,
designers and representatives from any and all suits, sums of money, judgments,
executions, damages, losses, and expenses of any kind (known or unknown).
This Agreement will be governed by the laws in the State of
GENERAL PRICING
INFORMATION
(for All General
Agency, Production & Consulting Services provided by All Subsidiaries /
Divisions of Meak Productions, Inc.
General Pricing for all Consulting (which includes Event &
Entertainment Staffing, Talent Booking & Administration, Training &
Mentoring, Entertainment Management, Entertainment (Audio & Visual)
Productions, Special Events, Adult Services and / or Artistic Services) come in
two parts and is related to 6 business categories (Size of Business):
2 Parts: Flat Rate /
Per Hour Rate
6 Categories (Size of Business):
New Start-Up Businesses
(1 Month – 1 Year)
Sole Proprietors (Individuals & Independent
Consultants will fall under this category)
Small Businesses Level 1 (1 to 50 Employees)
Small Businesses Level 2 (50 to 100 Employees)
Medium Businesses (100 to 500 Employees)
Large Businesses (500 Employees and over)
NOTE: All Government Agencies & departments within Government
Agencies will fall under the above categories.
Determination of Pricing is based on services rendered, amount of labor
incurred and most cost effective solution that’s best for the client. It is up to the client to provide us with a
budget, or notify us if client is on a budget.
This helps eliminate time or research; and helps us to pinpoint the best
pricing solution and service options for the client.
PLEASE NOTE:
A Minimum Deposit or Retainer is REQUIRED before any service, project or
production is implemented. This is for
all clients and vendors desiring to do business with Meak Productions, or any
of its Subsidiaries and Divisions.
The Deposit Amount is either one of the following:
For Flat Rate projects: A minimum of $250 is required for all flat rate
projects (unless otherwise negotiated by the CEO or any Agency Representative,
and APPROVED by the Executive Office).
For Short Term to Long Term per Hour projects: A percentage of 25% - 50%
of the total amount will be determined based upon the type of project and the
suggested consulting price.
*All deposit amounts required for long-term/contractual projects will be
discussed and specified in contractual agreements (this is for long-term New
& Small Business contracts and MANDATORY for Medium to Large Corporations).
CANCELLATION
POLICY:
If a Production, Consulting Service or Project is CANCELLED for any
reason after implementation has began, then the Client will only have to pay
for labor charges incurred up to the time of the cancellation. For Flat Rate projects, the cancellation fee
will either be the Deposit, or the amount incurred up to the time of the
cancellation.
NON-PAYMENT &
DELINQUENT ACCOUNTS:
All Balances must be paid in a timely manner in order for all or any
Consulting & Production Services to continue without interruption. After receiving your official Balance
Statement (via E-Mail or Postal Mail), it is the responsibility of the client
to make sure that payment is received by the due date.
For Short Term to Long Term contracts and projects, If
payment is not received in a timely fashion, All Services will be temporarily
SUSPENDED until balance is paid. If
payment arrangements need to be made, it is up to the Client to contact the
Company’s Accounting Department to discuss reasonable options. A Warning Letter will be sent to all clients
prior to discontinuation or temporary suspension of service(s). If Payment Arrangements are not honored by
the Client, then all Payment Arrangement Privileges are cancelled, and services
will be suspended.
Each year, the Company will conduct a Yearly Purging Process of our
Client Database System. Any client that
has an inactive account with any division of our Corporation will be automatically
deleted after 1 year of the date of the contract. Also, any credits found on these accounts
that were not used by December 31 or 1 year from the date of the contract will
be forfeited. All delinquent accounts
will be turned over to our collections department for further action.
DISCREPENCIES /
CONFLICTS:
Meak Productions is always willing to negotiate and / or resolve any
conflicts, misunderstanding and / or discrepancies as it relates to Pricing,
Scope of Work, Staffing, Talent, Products and/or Services rendered to Client,
within reasonable means. The Company
will always remain complaint to the Policies and Procedures within this
agreement and additional procedures administered by the Company.
NOTE: Meak Productions and its Representatives do not engage in any
politics or conflicts relating to Client’s Upper Level Management and company
policies. The Company is not responsible
for anything outside of the products and / or services rendered to the
Client. Also, Client understands that
Meak Productions and its Representatives are NOT EMPLOYEES of the Client or its
Company, but Outsourcing Vendors.
SPECIAL EVENTS, VISUAL PROJECTS & PRODUCTIONS
All Services provided through Meak Productions Special Projects are
under the same General Pricing procedures, Contract Cancellation policies and
Minimum Deposit requirements stated previously as it relates to Audio/Music
Productions, Visual/Video Productions (Which includes Digital Animation, Book
Publications, Visual & Virtual Commercials, Multimedia Productions and
TV/Motion Picture Productions), Photography*, Entertainment Management
Consulting and Artistic Illustrations* (Cartoons, Paintings, etc…).
(*Provided by
Meak Productions or registered Outsourcing Vendors, or both)
Entertainment Performances/Appearances will be governed under our
General Talent Agency & Performance Contracts, as well as all other
services that fall under this division.
Meak Productions’ Talent Agency
All Services provided through Meak Productions’ Talent Agency are under
the same General Pricing procedures, Contract Cancellation policies and Minimum
Deposit requirements stated previously as it relates to booking and / or hiring
Talent for Events, Projects, Productions, Movies, Television, Speaking
engagements, Theatre, Conventions/Conferences, Corporate Events, Adult
Entertainment and Voice Overs.
NOTE: All Minimum Deposits for
Entertainment Performances & Appearances are to be made 3 days – 2 weeks
prior to actual event date. If for
reasons beyond control, an Entertainer, Model, Actor, Pubic Speaker / Lecturer,
or any Talent of Meak Productions, inc. (its division or subsidiaries) can not
make the event date, Client will receive a FULL REFUND of the minimum deposit
within 3 – 10 Business Days of the actual cancellation minus any administrative
and labor charges if incurred. The same applies if the Client cancels a show or
event and notifies the Corporation within 3 days – 2 weeks prior, and no labor
charges have been incurred at the time of project cancellation.
EXCHANGE (BARTER)
AGREEMENTS:
All Vendors desiring to barter services with Meak Productions, Inc and /
or its subsidiaries & divisions are encourage to set up a meeting with the Executive
Producer (CEO) and / or Company Representatives to discuss service exchanges that
are beneficial to the stability, continued progress and success of both
businesses. If you company wants to
Barter for Talent, selected Talent must approve of the project and be notified
in advance of whether it will accept project (with or without pay).
A Barter Agreement contract will be signed stating the service exchange
and the actual cost value of service, which will match dollar for dollar for
the services given or rendered. Also,
the length (time) of the agreement will be based on either quarterly,
semi-annually or annually and can be cancelled at any time with a written
notice or a meeting with the parties involved during the agreement period (All
parties are required to notify each other 30 days in advance of any
cancellations).
COLLABORATION
AGREEMENTS:
All Professional Individuals or Businesses desiring to Collaborate
(which could be in the title of Co-Producer, Associate or Assistant Producer,
Co-Executive Producer, Assistant Director/Coordinator, etc..) on Events,
Special Projects, Programs or Productions created by Meak Productions, Inc and
/ or its subsidiaries & divisions; are encouraged to schedule a Business
Meeting with the Executive Producer (CEO) and / or related Project
Representatives.
The overall agenda of the initial meeting will be to discuss and
finalized what products, services, and/or monetary contributions the inquiring
Individual or Business who like to bring to the related project. A Collaboration contract will be signed stating
the service, product and monetary amount agreed upon for related project, title
or position in the project, and final compensation (percentage) amount for
service and product provided, as well as detailed collaboration
involvement.
NOTE: All monies for
collaborators will not be paid until the end of the related project and all
upfront expenses for project implementation has been paid. Pending on the number of collaborators
involved, compensation percentages range from 5% - 50%.
The length of the agreement will be from the time of project conception
(or the date collaborative agreement is signed) till the time of implementation
and manifestation.
Collaboration Agreements can be cancelled at any time with either a
written notice or a scheduled meeting with the parties involved during the agreement
period. All cancellations for
Collaborations must be done either 30 days in advance during the project
period, or 1-2 months before the actual scheduled date of the project.
By canceling your involvement in the project, participant automatically
forfeit all benefits related to the agreement (which also means there will be
no final compensation or percentages awarded after project is
implemented). Participant will only
receive Acknowledgement Credit for work and time invested prior to the time of
cancellation, and will also be listed as an Official Sponsor of the project (As
a Sponsor, participant will receive all the benefits related to the specific
sponsorship level-this will be determined by the amount of resources given to
the project).